Free template
1:1 Meeting Agenda Template
A 1:1 runs better when both people know what the time is for. This is a simple agenda template you can copy into any doc and use this week — no signup required.
It keeps your teammate’s topics first, leaves room for feedback and growth, and ends with clear follow-ups so the conversation turns into action.
The template (copy this)
1:1 — [Your name] & [Teammate name] Date: __________ | Cadence: Weekly / Biweekly 1. Personal check-in (5 min) - How are you doing this week? 2. Their agenda (10 min) - Wins since last time: - Blockers / where I'm stuck: - Decisions I need from you: - Questions: 3. Manager agenda (5 min) - Context / updates: - Feedback (something that went well + one thing to adjust): 4. Career & growth (5 min) - What I'm working toward: - One step this month: 5. Follow-ups & close (5 min) - Action items (who / what / by when): - One thing to revisit next time:
Paste it into a shared doc, fill the blanks before each meeting, and have your teammate add their items ahead of time. For more on the flow, read how to run a 1:1.
What each section is for
Personal check-in
Five minutes on how they’re actually doing. It can feel like small talk; it isn’t. This is where trust gets built, and where you catch a rough week before it turns into a bad month.
Their agenda
The heart of the meeting. Wins, blockers, decisions they need from you, and questions. Whatever they put on the list comes first.
Manager agenda
Your context and feedback. Pair something that went well with one thing to adjust — feedback lands better in a 1:1 than saved for review season.
Career & growth
Even five minutes keeps the growth conversation alive instead of letting it disappear until review time. Where are they headed, and what’s one step they can take this month?
Follow-ups & close
Agree on who does what by when, and name one thing to revisit next time. Follow-ups are what separate a useful 1:1 from a pleasant chat.
Variations
Weekly (30 min): use the template as-is.
Biweekly (60 min):everything expands — especially the personal check-in and their agenda. Add a recurring “since last time” review of open follow-ups.
First 1:1 with a new report: drop the manager agenda almost entirely and spend the time listening. See your first 1:1 as a manager for a full walkthrough.
Template FAQ
What should be on a 1:1 agenda?
A short personal check-in, the teammate’s topics (wins, blockers, decisions, questions), the manager’s topics (context and feedback), a career and growth moment, and clear follow-ups. Keep the teammate’s section first and longest.
Who should write the 1:1 agenda?
Both people. The best 1:1 agendas are shared documents the teammate contributes to before the meeting, not a list the manager brings. Shared ownership is what keeps it from becoming a status meeting.
Should the 1:1 agenda change every week?
The structure should stay the same so it’s predictable, but the items inside each section change every week. A stable frame with fresh content is exactly what you want.
Skip the doc juggling
A copy-paste template works fine. A shared workspace works better: it carries your follow-ups forward on its own, keeps every past check-in, and lets your teammate add topics before you meet. A year on, it’s also what makes their review easy to write.
That’s MeetFika. Free to start.